FAQ : About Attendance Report

How does SmartPresence display the Time Attendance reporting time data filtered by a specified time range or within a given month period?
Attendance reports are grid data results, show data with date & month filters (month or date range), by attendance type (Late, Home Early & Overtime). Based on the employee data attributes created by the user itself.

In the search results and filtering view appears grid data that has details of date, holiday, holiday, name, PIN, work entry, entry not logged, business hours, entry entry, time of entry, time out, late, home early, work & long overtime.

Attendance report is a report with a recapitulation model per date where daily attendance data on each date is combined with the schedule and attendance rules to form the data shown here. In the displayed grid data can also be filtered back in search of character similarity in each column. Here’s an explanation of each detail column from the grid data of the attendance report, and how the data is formed.

Report Column Definition
Definition – Date
The Date column is displayed in full according to the range or period of the selected month. For example the number of employees is 10 and the date in the period of the month is 30 then the number of rows of data will appear as 300 rows of data. But keep in mind if the active date of the work schedule and the active company account starting from the middle or in a particular month then the show range will fit that date.

Definition – PIN
The PIN column is unique for each employee, the PIN can not be the same. The PIN can be in only 1 digit or up to 4 digits, and is not numeric, but consists only of numbers. For example PIN is 1 or 01 atapun can 0001. Number 0 in front does not mean ignored and must be used in full, because 02 is not equal to 002 or 2. PIN entered on employee data, through Data Master | Staffing | Employee.

Definition – Name
The Name column is the employee’s name, there is nothing further defined for this, no nickname, first or last name. So the name that appears in the system is usually the full name of the employee.

Definition – Holiday
Holidays column is a column that states for employees in the line, on that date whether in the holiday schedule? If in the holiday schedule it will be filled “Yes” if dijdwal work it will be filled “No”. So it is important to know if the data that appear is employee data with different work schedule types then this column will also be filled differently on the same date. For the set of work schedule can be done through Data Master | Presence | Working Hours or Shift Schedules. For the application is done through the Employee Hours menu. To fill the shift schedule is done through the Shift Schedule menu.

Definitions – Holidays
Column Holidays are columns stating whether on that date and for such employees in the holiday schedule. If the employee is on that date according to the relevant holiday schedule, with the employment attribute is a holiday then the column will contain a holiday description and declare the holiday column as “Yes”. To do the filling of holiday data can be done by entering Master Data | Presence | Holidays, then add the data one by one.

Definitions – Working Hours
The Working Hours column represents the working hours applicable to employees on that line and which apply to the date line. Because it is possible to change different working hours in the middle of the month. This column does not display work schedule details. For the set of work schedule can be done through Data Master | Presence | Working Hours or Shift Schedules. For the application is done through the Employee Hours menu. To fill the shift schedule is done through the Shift Schedule menu.

Definition – Login Time
The Login Time Column is a column that displays actual information on the Attendance / Entry records made by each employee on each date in each line. Entry time consists of hours, minutes and seconds.

Definition – Time Out
The Outgoing Time Column is a column that displays actual information on the Out / Out attendance records performed by each employee on each date in each row of data. Time Out consists of hours, minutes and seconds.

Definitions – Login Job
The Job Login column is a column that displays information based on an employee’s attendance record and work schedule, in the absence of a work schedule by default the Work Entry column contains “No”. For the simplest setting Work Entry displays data “Yes” if there is data entry attendance record. And “No” if there is no record of absenteeism.

For more complex arrangements, when attendance with Attendance Notes, where if the company arranges Entry Records with Data Entry Log Out for example by Late Name with detail on Working Count is “No”. Then the Work Entry column will contain “No”. And Duration of Work will not be accumulated.

Definition – Login Note
Is a column that displays the data if when the record attendance record, add incoming records out. This column displays the name of the note. To add Log In Logout, go to the Parent Data menu | Presence | Attendance Note | Sign Outbound, then add data.

Definitions – Not Logging Notes
Is a column generated from the filing of absentee through an employee’s mobile application that has been approved by the admin or the authorized supervisor. Or the incoming data entered through the Permission Not Login menu. To add the master data entry through Data Master | Attendance Note | Sign Outbound, then add data.

Definition & Calculation Amount of Time – Too Late
The Late column displays a time delayed data that is calculated from the actual time of entry to the work entry schedule. If the schedule of working hours there is tolerance of the time of entry then Late will only be calculated when the record is absent more than the hourly schedule plus minutes of tolerance. Displays data in the form of date in the form of hours, minutes and seconds.

Definition & Calculation Amount of Time – Home Early
The return home column displays the time data obtained from the outbound schedule value minus the clock data of the outgoing attendance record. Data displayed form date of hours, minutes and seconds.

Definition & Calculation Amount of Time – Duration of Work
This column displays the data that intersects between the record time record data & the record time out is cropped with the work schedule. If in the work schedule there is a break time then the result of long Work has been deducted from the break schedule that cut. Data Old Work of the date displays hours, minutes and seconds.

Definition & Calculation Amount of Time – Old Overtime
Overtime columns are displaying time data computed from an out-of-clock attendance record with a work schedule clock. However, when added the Overtime Overtime data, then the Overtime duration is calculated only after the maximum exit hour on the schedule plus minutes Calculate Overtime After. Shown in date ie hours, minutes and seconds.

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